Short Course Tools

Short course profit & RTO scaleability in high volume delivery

Vasto’s short course tools maximise automation, allow flexible and multiple delivery pathways whilst streamlining your enrolment, payment and certificate management workflows to maximise short course profitability. Advanced scheduling, cloning, time, task & trainer management with drill-down UI tools to student progress increases output without adding administration costs to your RTO.

Automation Tools For Short Course Delivery

Vasto automation and workflow streamlining form the core of Vasto’s methodology.  In the short course arena where margins are ever tighter and timeframes are limited to cover the spectrum of administration and learning activities, Vasto delivers options focussed on improving profitability and setting you up for scaleability in your business.

Short Course Admin & Workflow Tool Summary (SMS)

  • Enquiry – Online via website enquiry widget
  • Enrolment – Public via website widget, automated.
  • Enrolment – Corporate group enrolment
    Enrolment – Bundling enabled (multile courses x 1 enrol)
  • Payment for Public – Automated online payment
  • Payment for Corporate – Grouped, invoiced, reconciled
  • Pathway auto selected (Online, Blended, face to face)
  • Offers – Vouchers and voucher management applied
  • USI & AVETMISS data completed by student
  • Student declaration, T&C signed online
  • Multiple session schedules built and cloned
  • Trainers & assessors assigned by schedule & quals
  • Trainer availability managed live for allocation
  • Google map trainer location, venue & costs managed
  • Cascading rooms applied for overflow
  • Data triage for USI & AVETMISS inline for admin & student
  • Activities auto-updated during student progress
  • Certificate queued for production by admin (by cohort)
  • Certificates auto assigned to student portal for anytime recovery, download, printing
  • Automated messaging pre, during and post course for reminders and offers applied (email and/or SMS)

Short Course Learning Management Tools (LMS)

    • eLearning (Pre-Prac) completed and automatically assessed
    • Short answer assessors assigned by quals
    • Assessor/student communication automated & recorded
    • Pre-learning provided in single workflow / login
    • Smartphone, Tablet, PC friendly learning
    • Trainer materials (powerpoints etc) provided in portal
    • Video upload (unlimited) for workplace and remote assessment
    • Attendance update live by trainer
    • Trainer checklist of skills updated live and online
    • No paperwork required in class (or virtual class)
    • Theory and prac competency updated live ready for admin certificate generation


First Aid Specific Options

With a background building short course RTO businesses, we understand what’s needed in this space. The volume of First Aid course delivery in Australia has driven many automation functions within Vasto across RTO and Auspice Partner delivery systems. 

Included Competencies
Ability to apply included competency units together in a non-accredited course allowing student to be awarded multiple units on the one certificate (eg HLTAID003/2/1)

Practical Assessment
For Practical sessions, the option to flesh out electronic key elements and performance criteria to have it all recorded digitally as opposed to paper based. These can be contextualized or copy/pasted. Prac assessments are completed live, nothing to upload, scan or email is required.

Student Progress For Trainers
Full visibility of student progress as a trainer. If it is a prerequisite that the student completes an online exam prior to attending a practical session, trainer can see live where that stands for their allocated students

Multiple Pathways To Completion
With Vasto LMS activity options you can create and deliver multiple pathwayds to completion for a given unit or course such as Online only, blended or face to face.

Automatic Completion
Automatically mark completion of student progress at each element of their progress across theory and pracs. No need for admin to mark of results or grading, admin’s lone involvement is the issuing of certificates.

Clustered Schedules & Multiple Rooms
Ability to cluster scheduled instances of units (timetabled occurrences) when delivered publicly. This allows you to set a maximum limit on participants for the ‘group’ and as students enrol in HLTAID004/3/1 the numbers are shared across those sessions.

Unit only Scheduling
Ability to timetable unique occurrences of a unit directly, and not having to embed the unit against a course

Combo Course Purchasing
With Vasto’s website integration enrolment widgets you can create grouped options of courses / units to be purchased and multi-enrolled in 1 transaction.

Demonstration Request

Our 20-30 minute executive introduction will address your key concerns and needs. We’ll demonstrate top level  improvements and workflows specifically relevant to you.

Our tailored deep dive demonstration (60+ minutes) with a product specialist illustrates workflows and benefits across the SMS & LMS from enrolment to certificate to help you streamline and grow based on your current challenges and future needs.

Let's talk about your unique needs and workflows

Core Features & Tools

Integrated LMS

Seamless E-Learning delivery with integrated Vasto LMS. 16 Activity types to cover Practicals, eLearning, Virtual Classroom, File Upload. Manual & Auto asessment with in-built communications.

Enrolments x 4 Ways

Maximise student enrolments by customizing enrolment fields and linking to your website.


Empower and engage your assesssors, trainers, students, corporates and partners through their own unique portals

Automated Messaging

Increase productivity with automated updates, alerts and reminders across your RTO before, during and after training via Email and/or SMS.

Course Builder

Use our DIY content builder or bring in your SCORM packages to create stunning e-learning material with minimal effort in minutes.


Tailor smart training, financial and projection reports to suit your business. Build reports to suit your external business and marketing needs.

Setup & Onboarding

Get up and running in days not weeks by using the Vasto Onboarder and data migration wizard


Get paid fast to keep your cash flow healthy with online invoice integrated to your accounting software. API to Xero, Myob, Reckon and Saasu.

Relationship Management

Capture leads online, manage, communicate and convert to enrolment or export.  Auto-Message pre, during and after training.


See the entire status of the training business on the Vasto comprehensive management dashboard displaying reports, enrollments and other key performance metrics

Pricing Model

Simplify and save with all inclusive monthly pricing model. Access to all non-partner functions standard with a reducing scale to promote growth.


Accounting, Xero, Training/gov.au, Australia Post, USI, SCORM & LTI (Moodle/Canvas), Wordpress, Websites integration standard.

Mobile Learning

Allows students to access transcripts and take courses on and offline from any PC, tablet and smart phone

ID Validation

Adopt industry best practices for student identification, online signing and more

Data Migration

Seamlessly import historical student data with the Vasto migration wizard. We’ll look after your data like it is our own with the Vasto migration wizard


Protect your business with complete compliance automation. Use our auto-fix functions to locate and rectify issues fast.

Multi Level Branding

Create unique corporate, client and subsidiary branding across your RTO

Funded Training

Remove the stress at reporting time with detailed funded training reporting.

Timetabling / Scheduling

Take control by tracking attendance, managing & scheduling resource


Our platform is built to be used by organisations with as few as 50 students and by multinational, growing organisations, with the understanding that businesses are not static.