End Of Year Reporting
End of year AVETMISS reporting
Please follow the following steps as early as possible to ensure you can report on time.
Step 1. VALIDATE & FIX
1.1 Go to REPORT->RTO COMPLIANCE->AVETMISS.
1.2 Select 2019 for NATIONAL submission and include ALL ACCREDITED training activity. Tick all boxes under state funding source if boxes are presented there for you.
1.3 Click VALIDATE and scroll down to see the error and warning list
1.4 Each error has an accompanying FIX link so you can go DIRECTLY to the error source to rectify it if necessary. Depending on your set-up some validation errors presented will not be problematic for your NAT file submission.
Step 2. GENERATE NAT FILES
2.1 Repeat step 1 then click GENERATE. Leave the page open until your NAT set has completed generating. This can take some time when you have large volumes of enrolments for the year.
2.2 Once complete, a ZIP file will download in your browser. Take note of the unique file name. Go to the location of your browser downloads to collect the ZIP file
Step 3. UPLOAD & GENERATE ERROR REPORT
3.1 Navigate to the NCVER validation tool https://avs.ncver.edu.au/avs/
3.2 Log in and click NEW COLLECTION.
3.3 In the COLLECTION DETAILS section, select 2019 and JAN-DEC. Remove all PRELIMINARY DATA CHECKS ticks.
3.4 Click ADD FILES. Upload the ZIP file extracted from Vasto in Step 2.
3.5 Click VALIDATE.
3.6 Once all files have been validated, if any errors are found click the EXPORT DETAILS button to download your detailed error report.
3.7 The resultant DETAILED SUMMARY report will contain information about any items you need to address in Vasto to ensure that you can submit a compliant annual dataset in February 2020.
Step 4. CLEAN YOUR DATA
4.1 Use this Vastopedia knowledge base guide to find advice on how to address any found errors:
Please read the information above the CONTENTS box on this page as it contains important information and links to various tools within your Vasto admin portal to help you efficiently deal with errors.
4.2 Repeat Steps 2-4 to eliminate further errors
This will enable you to start resolving any issues early – thus saving you stress at the Feb 28th reporting deadline. Support may be limited in the lead up to the reporting deadline.
To ensure you can report on time please complete the above process as early as possible.
If you require assistance, please lodge a ticket from within your portal.
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